Administrative Assistant

About APA
Allen, Paquet & Arseneau LLP is the largest bilingual full-service accounting firm in Northern New Brunswick. We have over 70 professionals in our three offices located in Bathurst, Campbellton and Miramichi, New Brunswick. Investing in our local talent and providing best-in-class working conditions for our people is what has allowed us to be our clients’ business partner of choice for over four decades.

The Role
The Administrative Assistant manages incoming telephone communications, welcomes clients, and provides comprehensive administrative support to ensure the efficient operation of the office. Duties include opening and organizing client files, coordinating electronic correspondence, preparing bank deposits, and maintaining accurate filing systems.

Responsibilities

• Greet clients, answer incoming calls, and direct inquiries appropriately
• Open and organize new client files for assignment to file preparers
• Provide support to the Executive Assistant, including coverage during absences
• Perform general office and administrative tasks as required
• Process bill payments and prepare bank deposits
• Manage electronic correspondence through the firm’s secure platform (e-courier)
• Assist with the preparation of financial statements, as required
• Assist with T1 personal tax return preparation and/or administration, as required
• Maintain accurate filing and organization of documents
• Perform other related duties as required

Qualifications

• Minimum of 1 year of experience in an administrative or similar role
• Post-secondary education in administration or relevant work experience is an asset
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Strong communication skills, with the ability to interact professionally with clients and colleagues
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage deadlines
• High level of attention to detail and discretion, with the ability to handle sensitive and confidential information
• Bilingualism in French and English is considered an asset

What APA has to offer:

• Competitive Salary:Attractive salary range based on experience and qualifications.
• Generous Vacation Time:3 weeks of paid annual vacation to support your work-life balance.
• Comprehensive Health & Dental Coverage:Group insurance plan that includes prescription drug coverage, dental care, and more.
• Pension Plan:Company matching contributions to help secure your financial future.
• Wellness Support:$250 annual fitness allowance to support your physical and mental well-being.
• Telemedicine Access:Convenient telemedicine provider available for healthcare consultations anytime.
• Work-Life Balance:Enjoy office closures on Fridays between July 1 and August 31, plus Friday afternoons off from September 1 to December 31.

At Allen, Paquet and Arseneau, we understand that our diverse team is the key to our ongoing success in delivering exceptional service to our clients. As an equal opportunity employer, we are dedicated to fostering a workplace that celebrates diversity and inclusivity. We encourage qualified individuals from all backgrounds, experiences, and perspectives to apply. If you require any accommodations throughout the recruitment process, please let us know.